The On-Site Shredding Evidencing Pack sets out the records that prove hard drives, SSDs and backup tapes were destroyed, where, by whom and against which asset list. It is a framework for the evidence bundle issued after an on-site shredding job.
It is written for InfoSec, Compliance, Audit and Procurement teams, and for IT managers in regulated sectors who need more than a single certificate to satisfy an auditor.
The pack describes ten sections: a cover sheet, project summary, chain of custody record, asset inventory with serial reconciliation, photographic evidence log, shred method verification, site attendance record, exceptions log, Certificate of Destruction, and environmental and WEEE reporting. For each one it lists the fields to capture and why they matter. A submission checklist, a one-page summary layout and a list of common evidencing gaps are included.
The most frequent weakness in destruction records is a certificate that states a quantity with no serial list behind it. This pack is built to close that gap, so every destroyed item can be traced back to the asset register.
Use it to specify what you expect from a shredding supplier, or to check the pack you receive. Our on-site hard drive destruction service issues evidence in this structure, matched to the audit level your sector requires.
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