The Sample Certificate of Destruction shows what a proper certificate for hard drive destruction looks like, entry by entry, and why each entry is there. It uses an invented client, invented serial numbers and a made-up reference, so nothing in it is a real record.
It is written for procurement, compliance, InfoSec and audit teams who need to know what to ask a destruction supplier to issue, and how to check what they receive.
The pack walks through a sample certificate: the reference, date and place, quantity, destruction method, chain of custody, witness, waste carrier and the named person who issues it. A sample serial schedule follows, listing every drive by make, model and serial, with seal numbers for off-site jobs. A table of the other documents a job produces shows how the certificate fits with the manifest, waste transfer note, consignment note and WEEE certification. A twelve-point checklist closes the pack.
The most common weakness is a certificate that states a quantity and nothing else. Without a serial list it cannot be checked against your asset register, which is why the serials come first in this sample.
It is an example, not a legal form. Download it to check your supplier's paperwork, and read our guide to the certificate of destruction for hard drives for more on what auditors expect. Our on-site hard drive destruction service issues the certificate the same day.
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