The challenge
A desk refresh looks simple until you count. 160 desks, each with two monitors to come out, one ultrawide to go in, and a keyboard and mouse to be set out.
That is 320 old screens leaving a working office. They can't sit in a corridor, and they can't go in a skip. They needed to leave the building in an orderly way, with paperwork showing where they went.
Our approach
We treated it as two jobs running side by side. One team took out the dual monitors and installed a single 34 inch ultrawide on every desk, with the keyboard and mouse put in place. To us it was another office IT relocation project, and the install side worked the same way as our others.
The other job was the old equipment. It went through IT asset disposition (ITAD) with WEEE certification, which is the part that stops a refresh turning into a compliance problem later.
Here is how we normally handle that side. Removed equipment goes to our own WEEE recycling partner, an authorised treatment facility, which issues the certification. We collect as an upper tier waste carrier.
If a client needs to report on what was recycled, we have a WEEE reporting template that fits alongside the certificate. Anything carrying data is a separate matter, and we deal with it through hard drive destruction, either on site or in our warehouse.
The result
The 160 desks were set up with a single 34 inch ultrawide, a keyboard and a mouse each. The equipment that came out was processed through ITAD with WEEE certification, so the client has the paperwork for its IT recycling and not only a clear floor.
