By Andy Pedley, Director. Updated October 12, 2026.
This office relocation checklist takes you from the decision to move to the first week in the new office, in six stages. For a full office, start three to six months ahead. A small office can move faster. Work through it below, or download the planner and tick it off as you go.
The timings are a guide. A small office can move faster, and a large or regulated site needs longer. Tasks with long lead times are marked in the text, because they cause most of the trouble when they're left late.
Download the Office Move Planner Pack. A six-stage timeline, task lists, a move matrix, a contact sheet and staff instructions, as a PDF or an Excel workbook you can edit. Free, no form.
Send us your floor plan, your desk count and your dates, and we'll look after the move from survey to sign-off.
Most office move problems are planning problems. They are far easier to fix eight weeks ahead than at six on a Sunday morning.
The move owner, budget and lease dates, the floor plan and seating plan, IT and phone lines, the move matrix, building paperwork and bookings, staff communications, the move itself and the first week after. The six stages above cover all of them.
Name one person to own the plan, set a date against each stage, and work back from the move day. Start with the long lead items: the lines for the new office, the building paperwork and the seating plan. See relocation project management if you'd like it run for you.
In order: decide and appoint a partner, plan the new space, prepare the paperwork and the bookings, check everything, move, then settle in. Most moves happen out of hours, so people work at their new desks on Monday.
Tell staff early that a move is planned, then follow up with the date, the new address, where they'll sit and what to pack. The planner pack has a list of what staff need to be told.
Three to six months for a full office. Smaller moves need less. The longest lead times are usually the internet and phone lines, the building's approvals and the seating plan.
Pack personal items and files into crates, label them with the new desk, clear the old desk, and tell the team if anything needs special care. The planner pack has a staff instructions checklist.
Yes. The planner pack above is free, ungated and comes as a PDF or an Excel workbook. This page is also the checklist in full.
We cover the physical move: the desks, furniture and IT, the building paperwork we prepare and the rebuild. You decide who sits where, tell your staff and look after your suppliers and address changes. See office relocation.
Tell us what's moving, where to and when, and we'll come back with questions or a quote.
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We have your details. Someone from the team will read it and come back to you by phone or email.
That did not send. Please try again, or call +44(0) 1932 247 365.
