RAMS documentation is the risk assessment and method statement that a building or data centre asks for before it lets a crew in. We write it for office and IT moves, and we do the move with our own crews and vehicles from Church Crookham, Fleet, Hampshire. If you'd rather start yourself, our free templates are below.
RAMS stands for risk assessments and method statements. The risk assessment lists what could go wrong and what's done about it. The method statement says how the work will be done, step by step.
Building managers, landlords and data centre operators ask for them, usually before they confirm your slot. If the RAMS isn't right, the slot can slip.
For an IT or office move, the risks are fairly predictable:
Getting it to the building early is the best thing you can do. Don't leave it to the week before.
Ours follow ten steps. For a server move it goes from the pre-move briefing, through de-rack, packing, secure transport and re-rack, to sign-off. For an office move, it goes from the briefing through desk and IT decommission, packing, internal movement, loading, delivery and reconnection support, to sign-off.
Each risk has a control you can check. "Manual handling" on its own isn't one. "A server lift for the heavy 4U kit and a stair climber on the stairs" is.
We're ISO 9001:2015 certified and members of the Road Haulage Association. Our public liability is no less than £2 million.
Cover for your equipment is arranged for each job, up to £0.5m without referral. Certificates are on our accreditations page.
A template isn't a substitute for a site-specific assessment. Every building has its own lifts, loading bay and access rules.
The Server Move RAMS Template is a ready-to-complete risk assessment and method statement for moving servers and network equipment between rooms, buildings or data centres. It is the document building managers, data centre operators and client safety teams ask for before they let a crew on site.
The Office Move RAMS Template is a ready-to-complete risk assessment and method statement for an office relocation. It is the document building managers, landlords and client safety teams ask for before they let a moving crew on site.
Risk assessments and method statements. In practice, you'll hear people say "RAMS" for the pair of documents together.
It's two documents that usually travel together. One lists the hazards of a job, who could be hurt and how the risk is controlled. The other is the sequence of steps the crew follows.
Start with the template, fill in the project details, and change the scope and the route to match the job. Then send it to the building for approval. Our Server Move RAMS Template has the layout.
If the building asks for one, yes, and most do for out of hours moves. Even if not, it's sensible. Our Office Move RAMS Template covers it.
Lifting, lifts and stairs, the loading bay, trailing cables, and keeping the route clear. Tell staff what's moving and when, and keep them out of the way during the move.
Yes, if you ask. Each building has its own rules.
It's a starting point and it's free. You'll need to edit it for the job.
Tell us what's moving and where, and we'll come back with questions or a quote.
We have your details. Someone from the team will read it and come back to you by phone or email.
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